UPDATED DECEMBER 2018 -THE MEDANZ COMMUNITY GRANT

Year 2018/19: MEDANZ is not in a position to offer a grant this year. After several consecutive years of losses and dwindling membership, we have had to tighten our belts, and there is simply not enough money in our account at the moment. We very much hope to be able to do so again in the 2019-2020 financial year, but can make no guarantees – Please check with us on this ongoing matter.

THE MEDANZ COMMUNITY GRANT

Purpose of Grant

• To ease the financial burden of bringing experienced dance/drum tutors and performers to the smaller centres of New Zealand to increase dance/drum knowledge and experience by holding workshops/ lectures and shows/haflas. (MEDANZ Constitution 5. Aims & Objectives 5.1, 5.2, 5.6 & 5.7)
• To ease the financial burden of bringing experienced dance tutors and performers from overseas to New Zealand, to increase the knowledge and experience of the New Zealand dance community by holding dance workshops and performance opportunities i.e. Shows/haflas etc. (MEDANZ Constitution 5. Aims & Objectives 5.1, 5.2, 5.6 & 5.7)
• To financially contribute to training the dance teachers within our community who undertake dance specific teacher training, in NZ or overseas, to increase the skill set of our dance community nationally. (MEDANZ Constitution 5. Aims & Objectives 5.1, 5.2 & 5.7)
• To financially support MEDANZ members to represent New Zealand internationally at belly dance festivals/conferences, where they would benefit from attending advanced level workshops and/or experience performing on an international stage. 
  (MEDANZ Constitution 5. Aims & Objectives 5.1, 5.2, 5.6 & 5.7)
  Financial assistance for remote groups in NZ to: 
  1. engage choreographers to create choreography for their troupe for performance, or 
  2. expand their ME dance repertoire by taking online group classes over a defined time    frame with defined results, or
  3. travel as a group to a NZ main centre to attend belly dance specific training
  (MEDANZ Constitution 5. Aims & Objectives 5.1, 5.2, 5.3 & 5.7)

Where does the Community Grant come from?

The maximum amount of funds available for the Grant will change each year using the following calculation:

30% of the total membership subscriptions paid, plus 50% of the profit or loss from the annual festival, of the previous year.

The amount of available funding each year will be announced at the AGM and in the MEDANZ News, following the audit of the financial records. $4500 was available in 2017 and now has been fully allocated.

As the grants are subject to the payment of membership subscriptions and the number of participants at our annual festival, the greater the number of people involved in MEDANZ and its festival, the higher our investment back into our community can be in the following year.

If there are any unallocated funds at the end of the financial year in December, this money will be returned to the general pool of funds. Grant funds will not be carried over or accumulate from year to year.

Unfortunately there is No available funding for this membership year 2018/2019.

• Grant applications (from $200 through to the full grant allocation) will be considered by the committee on a monthly basis, between May and December each year, and awarded on a case-by-case basis until the annual allocation is used up.
• A minimum of $12,000 must remain in the general fund before any Grant can be awarded.
• Grant applicants must be full or family MEDANZ members.
• The committee will endeavour to spread the grant funding around New Zealand as widely as possible to benefit the greatest number of MEDANZ members, so when submitting your grant application, please request only as much funding as you think you will need. The amount of funding granted may not be the full amount applied for and is at the discretion of the committee.
• A ‘special discount’ offered to MEDANZ members who attend your event is appreciated but is not compulsory.
• Grant applications may be allocated by 'earmarking funds', with the detailed paperwork for larger grant amounts to be submitted at a later date, i.e. applications will be accepted in May with your budget to be confirmed within the next 2-3 months.
• The application must be be submitted to the MEDANZ Secretary at committee@medanz.org.nz at least one month prior to the event.
• The funded event must be held within 12 months of the application date, or the grant refunded in full. 

All MEDANZ Community Grant recipients are required to:

• For Workshops/Shows/Haflas etc: The display of the "Sponsored by MEDANZ" logo on all promotional material relating to this event, ie Website, Facebook event page, posters, information pamphlets, tickets and workshop documentation etc.
• Acknowledge the support of MEDANZ verbally at the beginning and at the end of the event.
• At an event like workshops and show/hafla, MEDANZ requires MEDANZ promotional material to be displayed, including but not limited to, copies of the MEDANZ Brochure, a printed version of the MEDANZ News and promotional material relating to other upcoming MEDANZ sponsored events (all printed material to be provided by MEDANZ within 2 weeks of the event)
• All grant recipients (or a nominated person) are required to provide an article for the MEDANZ news within 2 months of the event/training being held (preferably with photos).
• In the case of other kinds of sponsorship, i.e. International festival attendance or individual teacher training, it is understood that the opportunity to acknowledge MEDANZ's sponsorship is limited, therefore acknowledgement of this sponsorship should be visible on your Facebook page, your dance website if you have one, and the MEDANZ Facebook group page (or similar should the use of Facebook to communicate with our community become redundant).
• In the case of teacher grants for overseas training, MEDANZ will provide the opportunity to share this learning with the wider MEDANZ community either at our annual festival, a mini-festival or some other event hosted by MEDANZ. The negotiation of compensation for this tuition in relation to the grant will be discussed and agreed upon at application time.
• For grants issued to smaller groups for specific projects, a clear and measurable outcome is required for consideration of the application, i.e. For a group choreography, this group of MEDANZ members could be invited to perform at the annual festival show, or at the festival hafla, or a video record of the group performing the choreography locally could be sent to the committee, or put on the Facebook group to be enjoyed by the membership, etc. 

Documentation & Budgets

Community Grant Application Documentation:

1. MEDANZ grant application form (Download here) - please note no further applications are available for 2017/2018.

2. Draft Budget for the event. (see Community Grant Application Form)
   MEDANZ will assess their contribution towards making this event happen.
   As a guideline MEDANZ is unlikely to fund more than 30% of your event budget.

Community Grant Compliance documentation:

1. Prior to publication: provide samples of Posters, Registration Forms, and other promotional material where the "Sponsored by MEDANZ" Logo has been used.
2. Within 2 weeks of the event being held, or at the end of the defined project:
   Send to the MEDANZ Secretary/Treasurer your proof of expenditure to the value of the grant given, e.g. For a tutor from another regional area, the airline ticket and accommodation receipt, or venue/ lighting invoice for the hafla, or
   For an overseas tutor - airline ticket and dance studio hire invoice (paid in advance), or
   For tutor training the workshop/intensive payment receipt or airline ticket, etc.
   The details of proof of payment can be negotiated with the committee at grant allocation time.
3. Within 2 months of the event being held – an article for the MEDANZ News.

Email your completed Community Grant application form to committee@medanz.org.nz. 

Download the MEDANZ Community Grant Application Form here.